Attendance at the AGM 2010.

[Claire]

Dear Members,

The Chameleons Annual General Meeting is scheduled for Wednesday the 11.8.2010. At this time the current committee will stand down and nominations will be sought for the following positions:-

Co-ordinator.

Deputy Co-ordinator.

Secretary.

Treasurer.

It would be appreciated if those that intend nominating for any of the following positions show intention to nominate as soon as possible. In order to nominate or vote for any of the nominee’s for the above positions it is necessary to be a currently financial member.

Nomination slips for the above positions will be available at the desk on the night of the AGM as will be voting slips. Should you wish to nominate for a position earlier, please email the secretary Rosalind Davies and supply your details along with the post sought.

The AGM will commence at 8.15.pm and we would ask you the courtesy of being on time for this so that we do not have disturbances as latecomers come through the door. You will be able to enter the clubrooms from 8.00.pm.

The sit down dinner will commence at approximately 9.00.pm ,provided ( at no charge ) for financial members AND their partners , House red and white will be available to have with the meal, ( otherwise bring along your favourite tipple-, not a night to drink all night, just a glass or two with your meal ! ). The hall has been booked earlier for this particular evening and It is anticipated that the meeting will go later than usual , arrangements have been made to secure the hall for a longer period.

We would hope that everyone makes a special effort to dress for the AGM dinner, ( Please put on your best evening dress , (or even a suit for any f/m’s that wish to attend) . Should we finish early enough there may be time for a little dinner and dance afterwards.

It should be noted that although the AGM dinner is of no charge to those members who are financial, ( plus their partners ), there will be a charge of $ 25.00 to all others.

Please take note that membership fees are due by the 1st of July.



IF YOU INTEND ATTENDING THE AGM DINNER PLEASE NOTE BELOW:-

Please reply to chameleonswa@yahoo.com.au by no later than Monday 2nd August if you intend to attend the Dinner and let us know whether a partner will also be attending. A menue will be available from around Friday 6th of August and that we will contact all those that reply to the above email address with menu details – Once a choice is made you should email again with that choice in the Simple format NAME, soup, main course, desert, please head it AGM/dinner choices . Non-members are welcome at a fee of $25 per head, payable before Monday 2nd August. Those who have no email/Internet ability can reply to The Chameleons postal address which is The Chameleon Society of Western Australia. P.O. box 367. Victoria Park, Perth. W.A. It is also possible to leave a choice on my answering machine at 08) 9296 0972. ( if you do this it is imperative that you receive a reply from myself or another committee member to confirm your choice).





SEQUENCE OF EVENTS:-

Please try to be at the hall by 8.00.pm at the latest , there will be both nomination and voting forms available for financial members at the door. The AGM will start at 8.15.pm. sharp and it would be much appreciated if members are not late as it does cause a disturbance when latecomers dribble in.

The AGM shall probably take anywhere up until 9.00.pm. ( bearing in mind unforseen circumstances). It is expected that the dinner will commence with the serving of the first course at around 9.10 pm and finish at approximately 10.30.pm by which time we shall hopefully be able to sit around for a coffee, chat and dance. The format for the AGM is roughly as follows:-


1) Welcome by Coordinator
2) Report by Coordinator
3) COTY award by Coordinator
4) Report by Secretary. ( Optional )
5) Report by Treasurer
6) Coordinator declares all elected positions vacant and calls for nominations or reads nominations received.
7) Former Secretary takes Chair and conducts vote if required ,in the order of, Coordinator, deputy Coordinator
Secretary, Treasurer. If votes are required , chair will issue vote cards to financial members and voting will be by
show of cards.
8) New committee announced and Coordinator takes Chair. Filling of Volunteer positions announced.
9) Motions called for followed by Questions from floor ( if any )
10) Vote to motions if required, if not AGM called closed by Coordinator



The Committee look forward to your company, please let us know as soon as possible if you would like to have the dinner so that we can organise the catering.



Regards,



Claire Elise Manchesi.

Chameleons Coordinator.